Senior Admin Coordinator

About this role

• Senior Administrative Coordinator Dublin Full-Time Who we are Silent-Aire, a Johnson Controls company, is a leading global provider of custom-designed and manufactured modular data centre solutions, HVAC systems, and mission-critical infrastructure for some of the world's largest technology organizations.
• Driven by innovation, operational excellence, and customer focus, Silent-Aire delivers high-performance solutions that support critical environments across North America and internationally.
• We are seeking an experienced, highly organized, and proactive Senior Administrative Coordinator to provide comprehensive support to our Senior Leadership Team (SLT).
• This individual will serve as a trusted partner to the SLT, ensuring efficient management of executive priorities while maintaining the highest standards of professionalism, confidentiality, and operational effectiveness.
• What you will do The Senior Administrative Coordinator serves as the primary administrative and support resource for the SLT.
• The role requires exceptional organizational skills, business judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• The successful candidate will act as a key liaison between the SLT and internal and external stakeholders, facilitating communication, coordinating schedules, processing expenses, arranging travel, preparing executive materials, and ensuring the smooth execution of executive office activities.
• This position requires a highly adaptable individual who can anticipate needs, solve problems independently, and represent the SLT and Silent-Aire with professionalism and discretion.
• How you will do it Manage the SLT's travel co-ordination to include both arranging travel and processing expenses.
• Facilitate guests of the SLT and ensure that they are looked after during their visits to the company.
• Organize and prepare meeting agendas, briefing documents, presentations, and supporting materials for the SLT.
• Attend meetings as required, record key actions, and ensure timely follow-up on commitments and deliverables.
• Monitor incoming communications and prioritize correspondence requiring executive attention.
• Serve as the primary point of contact between the SLT and key stakeholders, including executive leadership, employees, customers, partners, and board members.
• Build and maintain effective relationships across all levels of the organization.
• Facilitate communication between departments to ensure follow-through on executive initiatives.
• Plan and coordinate domestic and international travel arrangements.
• Prepare detailed itineraries and travel packs.
• Manage travel-related logistics, accommodations, transportation, and expense reporting.
• Address travel disruptions and last-minute changes effectively.
• Handle highly confidential and sensitive information with absolute discretion.
• What we look for Third level qualification in Business Administration, Communications or a related field preferred.
• Minimum 5 years of experience supporting senior management, preferably a senior leadership team.
• Demonstrated experience managing travel arrangements and associated expenses.
• Experience with business expense and travel platforms essential.
• Specific experience using either Concur or CWT desirable.
• Experience and working knowledge of Workday.
• Ability to track and follow up key initiatives and dates for the SLT.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.
• Ability to manage multiple deadlines simultaneously with accuracy.
• Strong interpersonal skills with the ability to engage effectively at all organizational levels.
• High degree of integrity, discretion, and professionalism.
• Ability to manage sensitive information with absolute confidentiality.
• Comfortable operating in a fast-paced, changing environment.
• Flexible and able to respond effectively to evolving business needs.
• #AVRIL #LI-Onsite

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