Lead Medical Records Technician (Health Information Technician)

About this role

• **Summary** ----------- The Lead Medical Records Technician (HIT) specializes in the Pathology and Laboratory Medicine Service at the Malcom Randall VA Medical Center, coordinating team processes, priorities, and goals.
• Serve as the subject matter expert for all pathology-related medical records and act as a liaison to other departments and works independently under the general guidance of the Anatomic Pathology Supervisor.
• Learn more about this agency **This job is open to** ----------------------- ### **The public** U.S.
• Citizens, Nationals or those who owe allegiance to the U.S.
• ### **Federal employees - Competitive service** Current federal employees whose agencies follow the U.S.
• Office of Personnel Management's hiring rules and pay scales.
• ### **Federal employees - Excepted service** Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
• ### **Internal to an agency** Current federal employees of the hiring agency that posted the job announcement.
• ### **Clarification from the agency** The Public - Open to ALL US Citizens, including ALL Current Permanent Federal Employees, Current Permanent Department of Veterans Affairs Employees; and Current Permanent NF/SG VA Healthcare System Employees.
• Facility Employees will have FIRST consideration, 2nd-Agency Employees, 3rd-Federal Employees of other agencies and then US Citizens.
• NOTE: The 2-page Resume requirement does not apply to this position.
• **Duties** ---------- **Functions include not limited to:** * Provide advice, counsel, or instruction to individual employee(s) or group(s) on both work and administrative matters.
• * Evaluate employees, interview potential candidates for employment and make recommendations for selections and/or promotions for positions in the area of responsibility.
• * Handle individual or group grievances, employee complaints, and/or those not resolved at a lower level.
• * Promote and maintain high standards of behavior and conduct; maintain good employee relations.
• * Schedule and conduct meetings with staff assessing work related problems, recommending and communicating ideas and strategies to fulfill the VA mission as set by hospital administration.
• * Function as a liaison with HIMS and ROI.
• * Coordinate daily tasks with Supervisor, assisting with managerial duties as needed.
• * Identify training needs and provide training and guidance to staff members, to include policy and procedure changes, training for new employees, and training to ensure employee competency.
• * Create, maintain, and revise/update all medical records' standard operating procedures.
• * Initiate quantitative and qualitative analysis of medical records to ensure that all pathology component parts are present, accurate, complete, timely, and will meet the established requirements and standard of JCHO, CAP, and CLIA.
• * Maintain supplies and equipment.
• Initiate work orders and service requests as needed.
• * Design workflows to accomplish objectives and meet turnaround times, assigning and monitoring duties and work progress.
• * Serve as an expert providing authoritative advice and consultation for more difficult/complex tasks requiring special knowledge.
• * Compile data and issues reports regarding transcription accuracy.
• **Work Schedule**: 8am - 4:30pm, Monday through Friday **Telework**: Ad-hoc **Virtual:** This is not a virtual position.
• **Functional Statement #**: 55706F **Relocation/Recruitment Incentives**: Not authorized **Permanent Change of Station (PCS):** Not authorized **Requirements** ---------------- ### **Conditions of employment** * You must be a U.S.
• Citizen to apply for this job.
• * Selective Service Registration is required for males born after 12/31/1959.
• * Must be proficient in written and spoken English.
• * Subject to background/security investigation.
• * Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• * Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• * Complete all application requirements detailed in the "Required Documents" section of this announcement.
• As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• In determining if your employment advances the public interest, we may consider: * your performance and conduct; * the needs and interests of the agency; * whether your continued employment would advance organizational goals of the agency or the Government; and * whether your continued employment would advance the efficiency of the Federal service.
• Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• ### **Qualifications** Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
• **Basic Requirements**: **United States Citizenship:** Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
• **English Language Proficiency.** MRTs HIT must be proficient in spoken and written English, as required by 38 U.S.C.
• 7403(f).
• **Experience and Education** **Experience.** One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, and a general understanding of health records.
• Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT HIT work.
• - OR - **Education-Submit transcript.** An associate's degree from an accredited college or university recognized by the U.S.
• Department of Education, with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy, physiology, legal aspects of health care, and introduction to health records).
• -OR- **Experience/Education Combination.** Equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements.
• The following educational/training substitutions are appropriate for combining education and creditable experience: **Grandfathering Provision.** All persons employed in VHA as a MRT HIT, on the effective date (12/10/19) of this qualification standard, are considered to have met all qualification requirements for the grade held, including positive education and licensure/certification/ registration that are part of the basic requirements of the occupation.
• **Grade Determinations**: All MRT HIT employees assigned to this occupation must have an approved parenthetical title as described below: **Lead Medical Records Technician (HIT), GS-8** **Experience.** One year of experience equivalent to the next lower grade level.
• **Demonstrated Knowledge, Skills, and Abilities.** In addition to the experience above, the candidate must demonstrate all of the following KSAs: * Comprehensive knowledge of health record technology methods, procedures, and techniques.
• * Ability to work with a team to provide technical guidance, and to plan, organize, and coordinate activities to effectively complete job assignments (i.e., distributing workload, monitoring the status and progress of work, monitoring accuracy of work, and ensuring required timelines are met.) * Skill in communicating effectively, both orally and in writing, to meet program objectives.
• * Ability to prepare reports in a variety of formats and present data to individuals at various organizational levels.
• * Ability to coordinate and provide staff development and training.
• **Assignment.** For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), range of variety, and be performed by the incumbent at least 25% of the time.
• Lead MRTs HIT perform quantitative and qualitative reviews of health record documentation, initiate various reports, and analyze data.
• They coordinate, assign, and monitor the workflow.

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