Office Assistant

About this role

• Position Type/Expected Hours of Work -Monday- Friday (7:30am-4:00pm).
• Flexible to the needs of the agency.
• Qualifications -Associate's Degree in Business or related field with 1-3 years office management experience preferred or High School Diploma with 5 years' experience with customer service, and clerical responsibilities Highly proficient computer and organizational skills.
• Must possess positive communication skills and have the ability to deal effectively and interact comfortably and confidently with executive management as well as the public and business partners.
• A reasonable combination of education and practical work experience that demonstrates the ability to perform the essential functions of the position will be considered.
• Additional Qualifications - Competent with Microsoft Office 360, Zoom/Teams or other meeting platforms.
• Ability to take relevant notes at meetings and then produce accurate meeting minutes in a timely manner.
• General understanding of the varied supports and services of the agency.
• Competent in typing of reports and documents.
• Work Authorization/Security Clearance - Authorized to work in the United States.
• Summary/Objective - Responsible for providing administrative and clerical support to ensure the efficient daily operation of the main office.
• Responsible for assisting with correspondence, answering telephone calls, greeting visitors, and supporting employees with routine administrative tasks.
• Essential Functions - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• **General Duties:** 1.
• Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
• Be the primary monitor for phone calls and admittance to the administration (6 Commerce Lane) building.
• Manage office supplies inventory and place orders as necessary.
• **3.
• Perform receptionist duties:** greet visitors, and answer and direct phone calls.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
• Responsible for scheduling the use of the meeting space in the administration building.

Key skills & tools

View & apply

Links open in a new tab. jobhustl never applies on your behalf - you always go to the employer.