Administrative Assistant

About this role

• **Benefits:** * 401(k) * Competitive salary * Flexible schedule **Job Summary** Global Pain Care is seeking an organized, dependable, and detail-oriented Administrative Assistant to support daily office operations.
• This position works directly with the Office Manager and provides administrative assistance with data entry, recordkeeping, reporting, and general office functions.
• The ideal candidate is proficient in QuickBooks and Microsoft Office, demonstrates strong attention to detail, and can manage multiple administrative responsibilities efficiently.
• Please note that this is an administrative support position rather than a traditional bookkeeping or accounting role.
• **Responsibilities** * Perform accurate data entry using QuickBooks and Microsoft Excel.
• * Enter invoices and maintain financial records and supporting documentation.
• * Organize and maintain electronic and physical filing systems.
• * Track invoices, payment deadlines, and administrative follow-ups.
• * Prepare spreadsheets, reports, and tracking logs.
• * Scan, upload, and organize documents.
• * Assist with general correspondence and office administrative tasks.
• * Support HR, compliance, and operational recordkeeping as assigned.
• * Maintain confidentiality of employee, financial, and business information.
• * Perform additional administrative duties as directed by the Office Manager.
• **Required Qualifications** * High school diploma/GED required, Associate's degree or administrative training is preferred * Previous experience as an Administrative Assistant or in a similar position * Familiarity with standard office equipment such as printers and fax machines * Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel * Highly organized with excellent time management skills and the ability to prioritize projects **Preferred Qualifications** * Experience in a healthcare or medical office environment.
• * Familiarity with invoice processing and financial data entry **Schedule** * Initially 3-4 full workdays per week.
• * Opportunity for increased hours, up to full-time (40 hours per week), as operational needs grow.

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